Employer's contribution

Are you a restaurant, caterer or franchise network? Do your customers contribute to their employees' catering expenses?

Generate monthly invoices for employer contributions for companies that contribute to their employees' meals, but do not use the luncheon voucher system.

Installing the app enables : 

• Record and reconcile sales receipts or invoices from a third-party company Employer
• Calculate monthly employer contributions
• Automatically generate invoices for each third-party employer company
• Add an "Abondement" payment method to settle part of the bill or ticket.

1. Configure app

Go to the "App settings" tab and set your processing options to the following: 

• Only till receipts are eligible for the contribution: if you tick "No", invoices will also be eligible.
• App administrator: this is the person in charge of managing the app and related rights for each user.
• Start processing several times a day: if you tick "yes", employee purchases will be reconciled with the Employer third party every 3 hours.
• Send a report for each treatment: if you tick 'yes', you will receive a report for each request.

                             
2. Define whether a portion of employee consumption is charged to the ticket or invoice

As part of this app, you use APIs to generate tickets in incwo or produce invoices for employees of client companies.

For the system to work, these incoming tickets or invoices issued in incwo must be : 

• Linked to a "contact" type third party associated with a Third-Party Employer company
• Registered with "Employer's contribution" as part of the payment method: this type of payment is available in the list of payment methods.

This employer contribution appears as a means of payment, called "Abondement" on the ticket or invoice.

The employee, a customer of an establishment entitled to this contribution, therefore had on the ticket or invoice the balance to be paid corresponding to the rate for his or her consumption less the amount covered by the employer's contribution.

On each of these tickets imported into incwo via the APIs, a new field is displayed: "abondement employeur" (employer's contribution). In this field, when the ticket is sent or completed, a processing message appears. If you read "This document will be processed, amount concerned 7.00 EUR out of 13.08 EUR (53.52%)" then the document will be processed in the next batch (every three hours), or manually for this document if you click on the "Start processing" link.

If the employee ticket or invoice is being drafted, the message displayed will be: "This document is not eligible for the employer contribution: it is a draft". It will become eligible when the invoice to be issued has been transformed into a final invoice and all the conditions for processing have been met. 

3. Automatic invoicing of the Tiers Employeur company

All tickets issued to a Tiers Employeur company are filtered by payment method and grouped by month, to generate an invoice for the amount of the contribution.

Employer invoices are automatically generated as the month progresses. 

Attached to this invoice is a list of the tickets concerned (date, customer name, amount, ticket no.).