Declaration of exchange of goods

Do you make sales or purchases within the European Union? Do you need to declare EU trade between France and another member state?

For companies exchanging goods within the EU, this app enables you to document the code table on your products, invoices or purchases, and to edit the goods exchange file to be transmitted to customs, concerning the introduction and shipment of goods within the euro zone.

The Declaration of exchange of goods app lets you document the customs nomenclature specific to your activity on your product sheets, define the operations subject to declaration of goods, and generate the file to be transmitted directly to customs.

1. Add new fields 

These fields enable you to integrate the nomenclature, relative to your activity and in force, on the objects of the application (products, invoices, purchases), in order to export a compliant XML file.

These new fields are present : 

# On product sheets 

• text field named: "DEB Product Bill of Materials". 

# On commercial documents

• text field named: "DEB Transaction type" on sales invoices, purchases and credit notes.
• text field named: "DEB Shipping Regime" on Sales Invoice/Supplier Receipt 
• text field named: "DEB Régime à l'introduction" on Purchases/Customer credit

Selecting the transaction type for commercial objects such as Invoices / Purchases / Supplier credit notes, will allow you to codify the transaction type in your data export.

On invoices, the delivery address and the country linked to the delivery address are used for the declaration of exchange of goods. If the delivery address is not given, the billing address is taken into account.

# In the software interface

Add two new menus to access the XML file generation interface

• in the menu Sales > Invoices > DEB declaration
• in the Purchasing > Purchasing > DEB declaration menu

2. How the app works 

Once you've set up your products and commercial documents, you can edit your "Declaration of exchange of goods".

To do this, go to "Invoices > DEB declaration" or "Purchases > DEB declaration", depending on the type of declaration you wish to make, then generate your file.

To create your file, on this page, select the elements to be extracted to produce your file: 

• Give a "List name" that you generate.
• Define the "exchange" type: choose "DEB declaration".
• Indicate the operation concerned in the "Contents" field (Shipment or Introduction).
• Select "due date

Click on "Add" to create the list and to call up the goods exchanged over the period.

When you click on "Add", the list is created and includes all the goods exchanged.

The DEB, created according to the period, includes the documents corresponding to the choice of "Contents" (Shipment or Introduction), for which the country of the invoicing address is in the EU (outside France). 

Example: if you produce a "Shipment" type DEB, the application selects customer invoices and supplier credit notes whose third-party invoicing country is an EU country outside France, and whose object dates correspond to the period selected in the "Dates" fields. 

Note that this application requires the supplier's (for purchases) or the buyer's (for sales) intra-com VAT number to be entered, as this is an essential element in the DEB content.