EsaLink – Plateforme Agréée Facturation électronique

File your electronic invoices through EsaLink in one click and automatically receive your supplier invoices in incwo! 

With the EsaLink app, a certified platform (PA), incwo helps you get through the reform simply, smoothly and in full compliance.

EsaLink lets you meet all technical standards and legal requirements in Belgium, France and the European Union, without changing your invoicing habits in incwo

With the EsaLink app, directly from incwo you can:

• Issue your electronic customer invoices as you do today and transmit them to your customers 
• Receive your supplier invoices, automatically integrated into incwo

Les opérations sont réalisées via la plateforme Hubtimize, opérée par EsaLink, Plateforme Agréée (PA)
 

Installing the app connects the EsaLink (Hubtimize) certified platform to incwo, to file invoices for your customers and receive those from your suppliers.

Enabling the "EsaLink" app adds

• A filing block on the right of all your invoices. Any validated customer invoice can be transmitted through the filing link in this block.
• An electronic invoice receiving module in the "Purchases" menu, to receive your supplier invoices, check them and turn them into purchases

1. Register and activate your connection to the EsaLink (Hubtimize) certified platform
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Rendez-vous dans : Ventes > Facturation Electronique pour choisir votre Plateforme Agréée et cliquez sur "I choose EsaLink"files, will be automatically deposited.

Then start registering with the EsaLink (Hubtimize) certified platform for e-invoicing.

A form appears, pre-filled from your account information, which is sent to EsaLink to verify the identity of the company and the signatory. An error (company name, SIREN, email, address) would block the registration, so check this information carefully.

Then indicate: 

• Whether you want to take part in the pilot phase: if so, invoice transmission and receipt functions are activated within 10 days; otherwise, invoice filing and receipt functions open on your account on 01/09/2026. Admission to the pilot is not guaranteed: the final decision to include your company in the pilot phase rests with the DGFiP (French tax authority).
• Complete the contact information: by default, the email used is that of the person starting the registration with the platform. If this is not the person authorized to contractually commit the company to the choice of platform, enter that person's email; they will receive the mandate to sign
• Check your company information: company name, SIREN or SIRET, intra-community VAT number, postal address
• Then select the platform activation options

En matière d'option Esalink propose : 

• Issuing only, by default: you can send electronic customer invoices.
• Issuing + receiving: you can send invoices and receive electronic supplier invoices. If you want receiving only, tick both options; you will not be obliged to use issuing.

En conséquence dans incwo 

• The issuing option: by enabling it, you allow incwo to transmit your customer invoices to Esalink
• The receiving option: by enabling it, you allow Esalink to register you in the national directory (AIFE) so your suppliers can send you their electronic invoices and these are accessible directly in incwo.

A noter que l'activation complète nécessite un délai minimum de 10 jours, le temps de la prise en compte de l'inscription à l'annuaire et de votre raccordement actif au dispositif de facturation électronique.

2. Filing electronic invoices: once the connection is active on your account, a new EsaLink filing block appears on the right of your invoices

As soon as an invoice is validated in incwo, you can transmit it to your customer by filing it on the platform.

Invoices must be validated before they can be filed. They must have a final date and number to be transmitted. The statuses that allow filing are: 

• Ready to send 
• Sent to the customer 

Une fois la facture validée, le bloc EsaLink de la facture affiche le bouton "Transmit":  il permet de déclencher le dépôt de la facture.

• Click "Transmit" to file your invoice 
• Then follow the processing history of the electronic invoice.

3. Receiving supplier invoices
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En choissisant la réception de factures fournisseurs via EsaLink, un nouvelle page est acessible depuis le menu Achat > Facturation éléctronique 

This menu lists the electronic invoices received by your certified platform. For each invoice, the page shows:

• The supplier's name
• The date the invoice was received 
• The supplier invoice amount excl. VAT 
• The supplier invoice amount incl. VAT 
• The supplier invoice status 

Cette pièce électronique est numéroté en base de données. Un clic sur ce numéro vous permet d'afficher le détail de la facture pour retrouver 

• The supplier's name and address
• The terms of sale and payment terms 
• The unit prices of the products 
• The quantities for each product 
• The VAT rate of each product 
• The prices excl. and incl. VAT of each item 
• The amounts excl. VAT, VAT and incl. VAT for the sale total 
• The files relating to your supplier's invoice.

Depuis chaque facture électronique, vous pouvez faire avancer le statut des pièces.

Here is the list of possible statuses: 

• In progress: the invoice has been received and is being checked or processed in your company.
• Approve: confirms that the invoice is correct and can be paid according to the agreed terms.
• Disputed: reports a disagreement about all or part of the invoice (amount, quantity, products, service, discount, fees, etc.). The supplier is informed. When opening a dispute you are asked to justify it; this information is sent to your supplier.
• Suspend: processing of the invoice is temporarily on hold pending information or a further action.
• Reject: you refuse the invoice because it contains an error or does not match an expected service or order. The supplier is informed. A justification is required and is sent to your supplier.

4. E-invoicing flow pricing: the cost of e-invoicing (issuing or receiving) is €0.19 excl. VAT per flow (incwo Enterprise Edition subscription priced on quote)

A flow is: 1 customer invoice issued from incwo and transmitted to your customer and the tax authority through the platform, or 1 supplier invoice received and integrated into incwo

Token packs (prepaid)

• 50 tokens → €9.50 excl. VAT
• 100 tokens → €19.00 excl. VAT
• 500 tokens → €95.00 excl. VAT
• 1,000 tokens → €190.00 excl. VAT

Dans un premier temps, la facturation se fera via ces packs de tockens. A terme, une facturation à la consommation mensuelle est prévue courant 2026.