To guarantee the integrity of your computerized purchases and invoices, would you like to freeze your documents in your management software?
Use the "Accounting Lock" app to define your own coin locking conditions.
In line with your interim journal closing or year-end, lock your entries in your management interface.
Set actions that permanently block all invoice modifications or expense deletions, for better control and validation of your accounting.
Installing the app allows you to lock your invoices and purchases so that they can no longer be modified.
1. Select locking option.
In the app settings tab, select your lock option.
This accounting lock can be :
- When switching invoices to "sent" and "completed" status, (option for those who randomly switch from draft to either sent or completed)
- When invoices are changed to "completed" status
- During accounting validation of the part
- When exporting a document in "Accounting" or "AccountingPlus" format
For the first two options, as purchases have no status, they are not fixed by these option choices.
Once you have selected this option, the entry is automatically locked when the action is performed on the part.
Please note: parts already in the designated state are not affected. You must proceed with mass management of past entries.
2. Mass locking of past parts
When you select your option, a link is displayed directing you to the list of "lockable" invoice and purchase documents, month by month.
A "lock" link for each month allows you to freeze entries permanently.
3. App usage rights
In the app's "installation and access" tab, you can set the users authorized to control the locking/unlocking of entries, to avoid risks of error or to manage anomaly correction requirements at journal closure or year-end.
Also, the authorized person(s) on the app will be able to "unlock" an entry to make a change in the management interface.
This option should be handled with care and in consultation with your accountant.
