Pennylane – Plateforme Agréée Facturation électronique

Send and receive your electronic invoices with the Pennylane certified platform, without leaving incwo!

The e-invoicing reform is here!

From 1 September 2026, small businesses and SMEs must receive their supplier invoices through a certified platform (PA). Then from 1 September 2027, the obligation extends to issuing customer invoices.

With Pennylane, 100% built into incwo, you can directly issue your electronic customer invoices and receive your supplier invoices.

Start by choosing the Pennylane certified platform, then manage sending and receiving directly from incwo.

Installing the Pennylane application lets you designate Pennylane as your certified platform (PA) for e-invoicing from incwo.

Initially, this application lets you pre-register with Pennylane so you are informed as soon as final registration opens.

Eventually, enabling this application will let you:

• send your electronic customer invoices through Pennylane;
• receive your suppliers' electronic invoices in incwo;
• track e-invoicing exchanges under the reform.

1. Inscription à Pennylane – si vous n'avez pas de compte Pennylane

Étape 1 — Accédez au module de désignation PA

Go to the Sales > Electronic invoices menu

Click "I choose Pennylane", then the "New customers" block to create a Pennylane account and connect the Pennylane certified platform.

Étape 2 – Vérifiez vos données légales

A summary page appears with your company's legal information.

Carefully check the information shown:

• Company name
• SIREN (company registration number)
• Intra-community VAT number
• Postal address
• Email address
• Contact for signature
• Pilot phase, if you wish to take part 
• Choice of issuing only, or issuing and receiving electronic invoices

Cliquez ensuite sur "Soumettre l'inscription", vous êtes alors redirigé vers Pennylane pour valider votre inscription.

Étape 3 – Créez votre accès Pennylane

Choose a password that meets the stated security criteria. 

Étape 4 — Activez la double authentification

Pennylane then sends you an SMS to secure your account. This step takes a few minutes. Once the account is open and secured, accept the service's terms of use.

Étape 5 — Définissez vos options d'utilisation de la PA

Two options are offered here: 

Issuing and receiving electronic invoices: the Pennylane certified platform transmits the customer invoices issued from incwo and receives your supplier invoices in incwo. Issuing customer invoices only: in this case, only customer invoices are sent to the platform; you will not receive any supplier invoice in incwo through Pennylane, so you must choose another certified platform for receiving.

Étape 6 — Complétez et confirmez votre SIREN

Pennylane asks you to confirm your 9-digit SIREN number, then to select the legal representative and their date of birth. Once entered, validate to move to the next step.

Étape 7 — Vérifiez votre identité et signez l'accord.

Regulations require verification of the legal representative's identity.

Have ready:

• a mobile phone;
• a valid ID document (national identity card or passport).

Vous devrez :

• enter the legal representative's identity;
• enter their date of birth;
• follow the validation process offered by Pennylane.

Pour accéder à la signature de l'accord, un code de vérification est transmis par email via Universign. La validation du code vous permet d'accéder à la lecture de l'accord et de le signer électroniquement. Un nouveau code de confirmation est à saisir pour valider la signature.

Étape 8 – Confirmation d'inscription

Once the checks are complete, Pennylane sends you an email confirming your registration.

In incwo, the Electronic invoicing area then shows Pennylane as the designated certified platform.

Note: validating the identity and legal information and registering in the national directory may take several days before the service is fully activated.

2. Inscription à Pennylane, si vous avez déjà un compte existant chez Pennylane

In this case you will connect your existing Pennylane account to incwo.

Étape 1 — Accédez au module de désignation PA

Go to the Sales > Electronic invoices menu

Click "I choose Pennylane", then the "Existing customer" block. A new page appears.

Étape 2 —  Connectez votre compte à incwo

To do so, log in to your Pennylane account. You land on a page requesting authorization to share data.

On this page :

• Select the company to connect to incwo. 
• Click "Authorize".

Le raccordement à la PA Pennylane est fait.

3. Transmission des factures électroniques

This feature will be available once the Pennylane connection is operational.

Once your connection is active:

• a Pennylane block appears on your customer invoices;
• validated invoices can be transmitted through Pennylane.

Cette transmission des factures sera possible, si vous avez demandé et êtes éligibles à la phase Pilote, sinon la date de départ pour l'émission des factures sera uniquement possible au 1er Septembre 2026, date de mise en place, officielle, en France de la facturation électronique.

Invoices must be:

• validated;
• definitively numbered;
• definitively dated.

Les statuts permettant la transmission sont :

• Ready to send
• Sent to the customer

Le bouton "Transmettre" permet de déposer la facture sur la Plateforme Agréée de Pennylane.

You can then follow the various processing statuses of your electronic invoice.

4. Réception des factures fournisseurs

This feature will be available once the receiving service is activated and your directory registration is validated.

Once your company is registered in the national e-invoicing directory, your suppliers will be able to send you their electronic invoices through Pennylane.

In incwo, a new menu will be available: Purchases > Electronic invoicing

This page will let you view the electronic invoices received.

For each invoice, the following will be shown:

• the supplier;
• the date received;
• the amount excl. VAT;
• the amount incl. VAT;
• the processing status.

Un clic sur la facture permet d'accéder au détail :

• "supplier";
• Address;
• payment terms;
• product or service lines;
• quantities of;
• unit prices;
• VAT;
• totals excl. and incl. VAT;
• the transmitted document.

Depuis chaque facture fournisseur reçue, vous pourrez mettre à jour son statut :

• In progress: the invoice has been received and is being checked or processed in your company.
• Approved: the invoice is validated and can be paid according to the agreed terms.
• Disputed: a disagreement is reported to the supplier about all or part of the invoice (amount, quantity, product, service, discount, fees, etc.). A justification is required and sent to the supplier.
• Suspended: processing of the invoice is temporarily paused pending additional information or an internal action.
• Rejected: the invoice is refused because it contains an error or does not match an expected service or order. A justification is mandatory and is sent to the supplier.

Ces statuts permettent d'informer le fournisseur de l'avancement du traitement de sa facture dans le cadre de la facturation électronique.